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Corporate Real Estate Data Management & Process Automation – Are We Making Progress?

What are the crucial elements for making a company run smoothly? The first obvious answer is people. Employees are the most important aspect of an organization and also the costliest. The second major component for success is the company buildings that house employees. After all, a safe, comfortable, enjoyable and engaging workplace is critically important to a functioning organization.

Providing a leading-edge workplace is a complex and difficult task, especially as business demands change. Some buildings are owned, some are leased, companies grow or shrink, some workplace functions become outdated, costs continue to rise, and keeping the occupants happy is an endless job. Managing these buildings involves a multitude of processes; from initiating and closing out maintenance requests to keeping track of leases, there are many moving parts and subsequently, many pieces of information.

One would think that in 2017, most corporations would have all of these processes in place, with data organized in comprehensive and sophisticated corporate real estate and facility information systems. Data flowing from process to process, alerts for important events, and providing strategic insight are all benefits that result from well designed and implemented integrated information systems.

Over the last 20 years, the industry has been struggling to get this data into the right systems and to deliver on the promise of automation. It has been said time and time again, “If you can’t measure it, you can’t manage it” and corporate real estate is no exception. The digital journey to organized real estate and facility data began in spreadsheets, moved to CAFM and CMMS systems, migrated to IWMS, then to point solutions, data warehouses, and now data lakes.

When you survey the corporate landscape, there is no single trend. Some firms have elected IWMS platforms as their foundation while others are combining best of breed point solutions around an open data architecture, once a warehouse and now a lake. However, there is no doubt that the Corporate Real Estate industry is not innovating to the proper levels with respect to data aggregation, integration and process automation. This is especially true when compared to the commercial real estate sector that continues to fine tune automation systems that have been around for 30+ years.

The industry is getting a little push through governance and is now being forced to get their data organized. FASB IFRS 16 Lease Accounting Compliance, which will be in full force by January of 2019 for public companies, is forcing companies to recognize all their leases for both real estate and equipment. While this seems like a simple task, the fact that many leases remained off books means companies are scrambling to get the data into the right system in order to satisfy compliance requirements.

While FASB will improve the state of data and process automation in the corporate real estate industry, why is the administrative push needed to accomplish this effort? With so much at stake, why has the industry been resistant to getting their information better organized?

After consulting with very experienced professionals in the industry, these are some of the reasons that were provided:

  • There has been a lack of a consistent commitment by the industry solution providers
  • Industry solutions have not kept pace with modern computing technologies i.e. cloud, mobility and software platforms
  • Industry solutions have been expensive and difficult to implement
  • Internal project leaders often leave before the project is completed
  • Solution providers change often and sometimes abandon previous automation efforts
  • Real Estate professionals do not possess the comprehensive IT skills required
  • IT departments have traditionally shown little interest in Real Estate automation
  • Real Estate departments have had difficulty in obtaining funding for automation
  • Complex Real Estate automation strategies have been difficult to develop
The following is an infographic developed by Realcomm over five years ago with the assistance of visionary corporate real estate and facility professionals. While it is not perfect and will continually need to be revised, the basic foundation of this illustration continues to be used as a strategic roadmap for corporate real estate and facility automation. It is worth noting that very few organizations have achieved this level of integrated automation.



Corporate Real Estate information strategies will be front and center at CoRE Tech 2017 in Silicon Valley on Nov. 14 & 15. IWMS best practice case studies, an investigation into traditional as well as new point solutions, and great debate on the merits of data warehouses (now data lakes) will all be part of this exciting program.

There is simply nowhere else in the world where true thought leaders and experienced practitioners will discover, discuss and debate the topic of corporate real estate and facility information management and process automation than at CoRE Tech 2017!

Jim Young, Co-Founder & CEO, Realcomm
Founder of Realcomm Conference Group, an education organization that produces Realcomm, IBcon and CoRE Tech, the world's leading conferences on technology, automated business solutions, intelligent buildings and energy efficiency for the commercial and corporate real estate industry. As CEO, Jim interacts with some of the largest companies globally pertaining to some of the most advanced and progressive next generation real estate projects under development.

This Week’s Sponsor

AwareManager provides facility management solutions for the world’s most recognized facilities and organizations, including world-class commercial and residential property portfolio management firms, corporations, sports organizations and hospitals nationwide. Visit www.awaremanager.com.

Realcomm News


UPCOMING REALCOMM WEBINARS

Commercial Real Estate Information Management - Best Practice Showcase - 5/10/2018

Years ago, the choices were much simpler. Property Management, Accounting and Email were all you needed to run a Commercial Real Estate organization. Fast forward to today and the complexity of the industry’s information management requirements have grown exponentially. Single stack, integrated best-of-breed, and open ecosystems are all options under consideration. Databases, warehouses and now lakes, as well as new technologies such as AI, Machine Learning and Blockchain all add to the growing complexity of real estate information management strategy. Additionally, there are thousands of new companies that want to be part of the solution. Join the debate as best practices are uncovered.

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Jim Young Realcomm
Jim Young Co-Founder & CEO Founder of Realcomm Conference Group, an education organization that produces Realcomm, IBcon and CoRE Tech, the world's leading conferences on techno
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Jim Young
Co-Founder & CEO
Realcomm
LinkedIn

Founder of Realcomm Conference Group, an education organization that produces Realcomm, IBcon and CoRE Tech, the world's leading conferences on technology, automated business solutions, intelligent buildings and energy efficiency for the commercial and corporate real estate industry. As CEO, Jim interacts with some of the largest companies globally pertaining to some of the most advanced and progressive next generation real estate projects under development.

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Chuck Niswonger NiceNets Consulting
Chuck Niswonger President
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Chuck Niswonger
President
NiceNets Consulting

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Sam Wong QuadReal Property Group
Sam Wong Head of Analytics and Data Science Sam Wong is Head of Analytics and Data Science at QuadReal. He has over 15 years of experience in Analytics and has worked within numerous industries
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Sam Wong
Head of Analytics and Data Science
QuadReal Property Group

Sam Wong is Head of Analytics and Data Science at QuadReal. He has over 15 years of experience in Analytics and has worked within numerous industries with a wide range in technologies. Sam is a featured speaker on Data Science and Analytics, most recently he spoke at the 2018 Gartner Data and Analytics Summit and at IBM THINK 2018.

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Chong Huan THE INLAND REAL ESTATE GROUP
Chong Huan EVP & Chief Information Officer Chong P. Huan is Executive Vice President and Chief Information Officer at Inland Real Estate Group. Chong has over 22 years experience and a Proven t
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Chong Huan
EVP & Chief Information Officer
THE INLAND REAL ESTATE GROUP

Chong P. Huan is Executive Vice President and Chief Information Officer at Inland Real Estate Group. Chong has over 22 years experience and a Proven track record in aligning business with vision and IT strategies to achieve efficient and cost-effective IT organizations. Diverse expertise in financial products and services, order and portfolio management, risk management, securities trading, processing, research and operations with IT acumen to achieve growth and enhance shareholder value.

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Brian Zrimsek MRI Software
Brian Zrimsek Industry Principal Brian Zrimsek is Industry Principal at MRI Software. Brian brings 25 years of large scale enterprise software experience to MRI, most recently as an I
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Brian Zrimsek
Industry Principal
MRI Software

Brian Zrimsek is Industry Principal at MRI Software. Brian brings 25 years of large scale enterprise software experience to MRI, most recently as an IT Vice President at the Irvine Company. With over a decade of experience in real estate technology he has become a well-known subject matter expert, industry panelist, and trusted advisor, especially within the multifamily real estate market.

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Abhinav Somani LEVERTON
Abhinav Somani Chief Revenue Officer Abhinav (Abe) is an experienced investment, financial, technology, business development and operations strategist. He is currently the Chief Revenue O
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Abhinav Somani
Chief Revenue Officer
LEVERTON

Abhinav (Abe) is an experienced investment, financial, technology, business development and operations strategist. He is currently the Chief Revenue Officer for LEVERTON. Abe has worked with many law firms and institutions over the years and has a deep understanding of the real estate technology / CREtech / PropTech space. With LEVERTON, Abe is revolutionizing how corporations use artificial intelligence based machine and deep learning algorithms for data extraction.

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Alex Stanton Yardi
Alex Stanton Regional Director, Commercial Sales Alex Stanton has over 20 years working with in the real estate application space. Currently as VP of Solution Consulting for Yardi Systems, he leads t
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Alex Stanton
Regional Director, Commercial Sales
Yardi

Alex Stanton has over 20 years working with in the real estate application space. Currently as VP of Solution Consulting for Yardi Systems, he leads the solution presales team, who work with customers and prospects to explore how to address business needs. Alex’s recent areas of focus has been to work with clients on the real estate specific applications of cloud, mobile, 'big data' and energy.

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Jeff Thompson AwareManager
Jeff Thompson Co-Founder/CEO Jeff Thompson is co-founder and CEO of AwareManager. He leads the company's commercial and corporate real estate clients’ most complex projects. By co
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Jeff Thompson
Co-Founder/CEO
AwareManager

Jeff Thompson is co-founder and CEO of AwareManager. He leads the company's commercial and corporate real estate clients’ most complex projects. By combining his industry and IT expertise, Jeff helps organizations get data models set up correctly from the very start and helps them overcome major hurdles to user adoption, data-driven decision-making and stakeholder engagement.